Receptionist/Administrative Assistant (PAIB Insurance)
First Source HR Solutions
Full-Time • Timmins Region
Our client, PAIB Insurance is seeking a proactive and
detail-oriented individual with an Office Administration diploma from college
to join our team as a Receptionist/Administrative Assistant. This role is
crucial in maintaining efficient operations at our insurance brokerage office
in Timmins, Ontario, combining typical reception duties with basic/generic
insurance processing tasks.
Key Responsibilities:
- Reception Duties:
- Welcome clients and visitors with professionalism and warmth.
- Manage incoming calls, directing them appropriately and taking messages when necessary.
- Handle incoming and outgoing mail, parcels, and courier deliveries.
- Ensure the reception area is tidy, organized, and presentable at all times.
- Schedule appointments and manage conference room bookings efficiently.
2. Administrative Support:
- Provide administrative support to team members, including data entry, filing, and document preparation.
- Monitor and replenish office supplies, placing orders as needed to maintain inventory levels.
- Assist in coordinating travel arrangements and accommodations for staff members.
- Contribute to the planning and execution of company events and meetings as required.
3 .Insurance Processing:
- Address basic insurance inquiries from clients and provide general information.
- Input client data accurately into the insurance database system.
- Assist in processing insurance applications, renewals, and endorsements under supervision.
- Prepare insurance documents, such as policies, certificates, and endorsements, ensuring accuracy and completeness.
- Follow up with clients to obtain missing or incomplete information as needed.
Qualifications:
- Office Administration diploma from a recognized college.
- Previous experience in a receptionist or administrative role is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with office equipment, including printers, copiers, and fax machines.
- Excellent verbal and written communication skills.
- Strong organizational abilities and attention to detail.
- Basic understanding of insurance principles and terminology is an asset.
- Ability to handle confidential information with discretion.
- Bilingualism, French/English is required for this position.
Benefits:
- Competitive salary commensurate with experience and education.
- Comprehensive health, dental, and vision insurance coverage.
- Retirement savings plan with company matching contributions.
- Paid vacation and sick leave.
- Opportunities for professional development and career advancement within the company.
Join our team and embark on a fulfilling career as a Receptionist/Administrative Assistant at our Ontario Insurance Broker office. Apply now to be part of a dynamic workplace where your skills and dedication make a difference. To apply, please email your resume quoting the position title in the subject line to [email protected]. The deadline to apply is 4:30pm May 10, 2024. We thank all applicants, only those selected for an interview will be contacted.
Job Expires: 2024-05-10