Posting Date:   November 11, 2026
Closing Date: November 20, 2026
Department: Financial Services (POA)
Hours per Week: 35 hours per week
Benefits Entitlement: No
Pension Entitlement:  Yes – Employer Matched Contributions
Existing Position: Yes
NOC: 14103
Salary Level 5:   $29.76 - $35.01 (2026)
Union:   CUPE Local 434

Interviews are tentatively scheduled for December 4, 2026. Further details (including time and location) will be provided to candidates selected for interviews.

Position Summary

Under the direction of the Provincial Offences Supervisor, the POA Administration Clerk is responsible for data entry, customer service and administrative services as well as Court Monitor and maintenance of records of all court proceedings for the Provincial Offences Office.

Duties

• Accept and process documents filed under the Provincial Offences Act.
• Receive and process all payments at the counter, over the phone, through the mail and through the online portal.
• Responsible for balancing daily cash receipts and preparing bank deposits.
• Accept, process and approve applications for extensions and re-openings.
• Accept and process notices of motion/applications for adjournment.
• Provide general information in person, by telephone, by mail and by email.
• Provide clerical and administrative support as Court Monitor for Timmins and Chapleau both in person and by using the remote Zoom platform.
• Perform all powers and duties as Clerk of the Court on a shared basis.
• Other duties as assigned.

Qualifications

• 2-year Community College diploma in Business Administration/Accounting or a combination of education and experience acceptable to the employer.
• Previous cashier and office administration experience required.
• Knowledge of and ability to apply policies, procedures and legislative requirements governing the administration of the Provincial Offences Act.
• Accurate data entry skills and previous experience in Word and Excel required.
• Previous experience in the ICON computer system is an asset.
• Previous experience in a legal office is an asset.
• Demonstrated ability to communicate effectively and tactfully.
• Valid class G driver’s licence.
• Bilingualism (French/English) is mandatory.
• Current and clear Criminal Record Check with Police Information Check is required.

How to Apply

To apply for this position, applications must be received by the Human Resources Department no later than 4:00 pm on the closing date of November 20, 2026.

Via Email:    human_resources@timmins.ca

The City of Timmins is committed to providing a safe and supportive workplace where diversity, equity and inclusion are at the core of how we conduct business. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations throughout the recruitment and selection process, in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. We thank all applicants for their interest; however, only candidates under consideration will be contacted.

www.timmins.ca
www.movetotimmins.ca
(705) 264-1331